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HazirMinds Masjid AI OSThe operating system for masjid work — one record, every channel, governed AI.
HazirMinds provides a governed AI operating system for masjids and Islamic community organizations that connects events, communications, registrations, facilities, volunteers, donations, knowledge, AI assistance, and reporting through one controlled operational layer.
A masjid runs on records. Today most of them live on paper, in WhatsApp, and in someone's memory.
From one request to every channel — with humans deciding
AI prepares and recommends; authorized people approve every consequential step. Anything uncertain is flagged, never guessed.
Intake
One form: event, dates, rooms, audience, channels
AI validation
Completeness, conflicts, duplicates — uncertain? flagged, never guessed
Committee routing
Communications, Education, Youth, Women’s, Facilities…
Approval chain
Team → owner → comms review → final approval
One record
The approved event record — the single source of truth
Many channels
Site, app, newsletter, WhatsApp, social, screens, registration
Follow-up
Reminders, attendance, thank-yous, archives
Audit
Who · when · what changed · who approved · what published
ONE REQUEST → ONE SOURCE OF TRUTH → APPROVAL → AI WORK → MANY CHANNELS → FOLLOW-UP → REPORTING → AUDIT
Publish once. Update everywhere. Or nowhere twice.
Your volunteer enters the event once. Every channel reads from that one record — so the same details can never reach the flyer, the website, the newsletter, the app and the hall screens as five different versions.
Volunteers never re-enter data. A change or cancellation cascades to every channel — registrants and teams notified, originals archived.
Phone + web assistants, one approved knowledge base
AI phone assistant
Answers only from the approved knowledge base: prayer times, Jumu’ah, programs, youth, registration, hall booking, location, events.
- Answers 24/7 on the masjid’s dedicated number
- Says “I’ll check with the office” when unsure — and routes the message
- Every answer carries its source receipt
- Religious questions route to a named scholar or imam — and the routing is logged
Website assistant
Same governed source: current answers, event finder, registration links, program explanations, routing to the right committee.
- Never invents; discloses uncertainty honestly
- Validates against current records before answering
- Escalates outside scope to the right human
The assistants answer questions about your masjid’s operations, programs, facilities and events. They do not issue religious rulings and do not replace imams or scholars — religious questions are routed to a named person, and every routing is recorded.
Governed, source-linked AI with escalation — our honest claim
We say “governed, source-linked AI with escalation” — never “never hallucinates.” Trust starts with honest wording.
Registration · Facilities · Volunteers · Donations · CRM
Registration
Forms, capacity, waitlists, guardian info, confirmations, reminders, QR check-in, attendance analytics.
Facilities
Booking request → availability → review → approval → confirmation → calendar + communications. Deposits & e-signatures: Planned.
Volunteers
Registration, assignments, shifts, reminders, hours, participation history, certificates.
Donations
Campaigns, event-to-donation flows, recurring giving, receipts, reporting — processing stays with Stripe or your processor, fees shown transparently.
CRM
Members, families, volunteers, donors, interests, engagement history — strict permission boundaries on sensitive fields.
Analytics & admin
Events, communications, registration, facility utilization, volunteer hours, workflow exceptions — with role-based dashboards.
Your systems stay. They just stop disagreeing with each other.
No rip-and-replace. Each integration below carries the same honest label as the rest of this page — including the ones that are not built yet.
| System | What it does here | Status |
|---|---|---|
| WordPress | Publishes event content, then verifies the live page: right image, right date, working registration button, expired announcements removed. | Available |
| Constant Contact | Assembles the weekly newsletter from approved announcements — masjid items first, community items after, Gregorian and Hijri dates both updated. | Available |
| Cognito Forms | Registration with capacity, waitlist, guardian fields, closing date, confirmations and reminders. | Available |
| Google Workspace | Docs, Sheets, Drive and Calendar — the shared record and the committee calendar. | Available |
| Stripe / your processor | Donations and facility bookings at your processor's published rates, shown transparently. Funds stay yours. | Available |
| CRM platforms | HubSpot, Salesforce, Pipedrive-class systems — members, families, donors and enquiry history stay in sync. | Available |
| Madina Apps · hall screens · app slideshow | Approved screen graphics uploaded, dated, ordered, and expired on schedule. | Available |
| Canva | An approved template library your team fills from the event record — one visual identity, no re-designing from scratch. | Configured at onboarding |
| WhatsApp Business API | Team submission and notification, so information stops being copied out of a group chat by hand. Per-conversation fees are set by Meta. | Configured at onboarding |
| Branded mobile app | Your own app receiving selected high-priority announcements. | Custom / scoped |
| Facility deposits, payments & e-signatures | Not built yet. Named here so nobody has to guess. | Planned |
Integrations are designed to be replaceable — if your masjid changes a system, the platform is reconfigured rather than rebuilt.
Everyone can see where an event stands
Thirteen defined states. Nobody has to ask “where is this one?” in a group chat.
Requests route to the owning committee — communications, education, facility, imam, women’s, youth or volunteer — and each owner’s approval is recorded before anything is prepared for publishing.
Everyone sees the record. Not everyone can change it.
Role-based permissions decide what each person can approve, edit or only view. Sensitive fields — donor and family information — sit behind their own boundary.
| Role | Authority |
|---|---|
| System administrator | Full configuration: users, committees, templates, integrations, notification rules, audit review. |
| Communications admin | Owns the publishing workflow — newsletter, website, screens, app channels. |
| Committee lead | Creates and approves that committee’s events and announcements. |
| Event coordinator | Manages the events assigned to them, within the approved scope. |
| Facility manager | Reviews availability and approves or declines hall and facility requests. |
| Volunteer | Performs assigned communication tasks. Cannot publish or approve. |
| Reviewer / approver | Reviews content before it goes out, and signs it off. |
| Read-only | Can see everything they are permitted to see, and change nothing. |
Not a summary line. Every consequential action stores who acted, when, what action, the previous value, the new value, and the approval history behind it. So when a date changes, you can see who changed it, from what, to what, and who signed it off.
Example chain: a coordinator submits an event → the youth lead approves → communications edits the flyer copy → the communications admin approves → the website publishes → the newsletter sends. Every step carries a name and a timestamp.
AI capability does not automatically mean AI authority
Nine admin roles, approval gates on every consequential step, and an isolated environment per organization — enforced by the platform, not promised in a policy document.
Security posture, published as controls
Here is what is actually enforced and auditable on every masjid deployment. We list controls we can demonstrate — we never claim “end-to-end encryption” or “zero risk,” because those are slogans, not controls.
Nine admin roles — from System Admin to Read Only — and a full admin dashboard: users, committees, templates, knowledge, AI policies, workflows, audit logs, settings.
- Isolated environment per organization — one mosque can never access another’s data
- Least-privilege access, MFA, encryption in transit and at rest
- Audit logs, backups + recovery, incident response, access reviews
- Restricted AI tool permissions; controlled external actions only
We publish measurable controls — we never claim “end-to-end encryption” or “zero risk.”
Every capability labeled — never overclaimed
| Capability | Label |
|---|---|
| Core events, communications, registrations, facilities, volunteers, CRM, AI assistants, governance | Contract-supported |
| Prayer-time publishing, screens, app channels, reporting packs | Available |
| Branding, terminology, Hijri rules, flyer templates, approval chains | Configured at onboarding |
| Branded mobile app, custom integrations, custom agent builds | Custom / scoped per engagement |
| Deposits & payments for facility bookings, e-signatures, conflict auto-detection | Planned |
One integrated service, one payment — external costs published
- The full operating layer: lifecycle, approvals, channels, registration, facilities, volunteers, CRM, analytics
- Governed AI assistants on your approved knowledge base
- Templates, communication standards, onboarding, training, support
- Required infrastructure and integrations covered by the engagement
- Payment processing — Stripe or the masjid's own processor, at their published rates, shown transparently
- WhatsApp Business API — per-conversation fees set by Meta
- SMS & voice usage — per the published HazirMinds rate card
- App-store developer accounts — Apple/Google annual fees, if a branded app is chosen
- Kiosk hardware — one-time purchase, only if chosen
We never claim third-party software is free or owned by HazirMinds.
The fragmented stack it replaces
Typical patchwork: separate app subscription ($380/mo) + donation-platform fees (3–8% of donations) + kiosk hardware ($1–2k) + volunteer spreadsheets + unanswered phones — example using published list prices, Sept 2026. Consolidated: one governed service with a clear included-vs-external split.
Committee-ready materials — released with your demo
Board papers, budget approvals and volunteer briefings need documents, not marketing pages. Book a demo and we send the full set to your committee.
Lifecycle walkthrough (video)
One request in — every channel out, with approvals and receipts
Governance & privacy brief
Tenant isolation, permissions, audit trail and data ownership
Released through the demo form — so we can tailor the walkthrough to your committee’s priorities.
A governance pack for the committee, every period
Not a dashboard screenshot. A plain document the board can read, question and keep — covering what the AI was asked, what it answered, what it escalated, and who approved what.
What it contains
- Volume handled: calls answered, questions resolved, escalations raised
- Every answer sourced — what the agent relied on to say it
- Escalations and who they went to, with timestamps
- Approvals: who signed off what, and when
- Corrections: what was wrong, and what changed as a result
Why it matters
A volunteer-run masjid handles donations, minors’ registrations and religious questions. When a trustee asks “how do we know this is being handled properly?”, the answer should be a document — not a reassurance.
The pack is exportable, so it can go to the board, to an auditor, or to your insurer without anyone rebuilding it by hand.
Forward-looking note: Colorado’s conversational-AI law (HB 26-1263) takes effect 1 January 2027 and places disclosure, crisis-referral and reporting duties on operators of publicly accessible conversational AI. We build the disclosure, escalation and record-keeping to that standard now, so a masjid in any state is not caught out by the next state to legislate.
Six phases — in the order that de-risks the masjid
Nobody is asked to change everything at once. Each phase stands on its own, and the next one only starts when the last is actually working.
Phase 1 — Foundation
The central event record, request intake, committees, approval workflow, user roles, communication standards, approved knowledge base.
Phase 2 — Communications
Content generation, approved templates, flyer preparation, website publishing, weekly newsletter assembly, stable event URLs, notification engine.
Phase 3 — Registration & operations
Registration forms with capacity and waitlists, reminders, attendance, hall and facility requests, calendar integration.
Phase 4 — Publishing automation
App and hall-screen channels, automated expiry of old announcements, cross-channel publishing from the single record.
Phase 5 — Community assistants
Website assistant and AI phone assistant sharing one approved knowledge base — event discovery, registration help, facility questions, general Q&A.
Phase 6 — Intelligence
Analytics dashboards, volunteer hours and participation, automated reporting, workflow optimisation, AI recommendations.
Masjid AI OS questions
Yes. Each organization sets its calendar rules — primary calendar (Gregorian or Hijri), adjustment preferences, and dual-date rendering — applied consistently across website, app, newsletters, screens and confirmations.
WhatsApp runs through the WhatsApp Business API; Meta charges per-conversation fees that remain external usage costs. We show them transparently in the included-vs-external table — never buried.
Yes — screens, site, app, newsletter and WhatsApp all render from the same approved record. When a record changes, every channel updates through the cascade.
No. The core system is web-first and works on any phone. A branded app is available as a scoped addition; app-store accounts remain external.
Zakat-designated campaigns can be routed and reported separately from general funds at the campaign level, with settlement through your payment processor. We make no financial or religious-advice claims.
The masjid does. Export at any time, deletion on request, and strict per-organization isolation: one mosque can never access another's data, users or knowledge.
Each organization is a separate tenant with its own data, users, permissions, knowledge base, automations, communications and audit history — isolated at the substrate level, not by policy alone.
Book a Masjid Demo
See the lifecycle live: one request in, every channel out, approvals and receipts throughout. Scoped, priced and acceptance-tested with your committee.